Last Update: Thursday, 14/02/2019

 Website | Privacy Policy

What we are doing to protect your personal data & the permissions you grant to us.





What is personal data?

According to the Information Comissioner´s Office (ICO), the responsible body for enforcing data legislation in the United Kingdom, personal data is information that relates to an identified or identifiable individual.

It could be as simple as a name or a number or could include other identifiers such as an IP address or a cookie identifier, or other factors. If it is possible to identify an individual directly from that information, then it may be personal data.

How do we collect personal data about you?

We may collect information about you whenever you interact with us. For example, when you sign up to our newsletters, contact us by phone or email asking for information, ask about our activities, ask a science question or otherwise give us any other personal data.

Who is collecting personal data?

Science Ceilidh Ltd. is the company that would be collecting this data. When you are on the Science Ceilidh website and are asked for personal information by us, you are only sharing that information with the our team alone.

What personal data do we collect? Why?

Science Ceilidh Ltd. collects information in a variety of ways from different parts of the website. We collect this data for the purposes of the successful running of our activities and to help our user to have a better experience of our site and live events:

  • Most of the personal information you provide is submitted when you send us a science question. All this information, excluding the information stated below this paragraph, will be processed, summarised and anonymised by our team in order to produce reports and for evaluation purposes. Providing us with this information is optional and you will still be able to ask a science question without this information. As previously stated, some information will be treated differently:

  • Your question will be publically posted and shared with third parties (researchers) in order to provide an answer to your enquiries.

  • If you give active consent, your name, surname and Twitter handle could also be publically posted (together with your question) in order to give credit to the person asking the question.

  • Your email address will be stored and only accessed by the Science Ceilidh team.

Unless it is specifically stated otherwise we will not pass your name, surname, Twitter handle or email address to third parties, including organisations and companies that are partnering with or supporting us.

  • When you send us an email or submit a contact form, every contact information you provide can be stored to keep a record of our communications and be able to contact you about you enquiry, in the future. You can ask us to delete your emails and contact data sending and email to

If you want to organise or participate on an event, we will email you on an ongoing basis to keep you updated about the activity, guide you through the process and ensure the success of the activity. However, if you do not wish to receive future mailings, you can unsubscribe at any time by sending an email to

  • Similarly, if you sign up for any of our newsletters, we will email you on an ongoing basis. If you do not wish to receive future mailings, you can unsubscribe at any time by clicking on the “unsubscribe” link included on all communications.

You can use our website anonymously without giving us any information and we won’t know who you are. If you visit our site anonymously, we may still record information about:

  • the areas of the website you visit

  • the amount of time you spend on the site

  • whether you are new to the site, or have visited it before

  • how you came to our website – for example, through an email link or a search engine

  • the type of computer, browser, network location and internet connection you use.

On the website generally

We use Google Analytics to understand how people use our website so we can make it more effective. Google Analytics collects anonymous information about what people do on our website, where they’ve come from, and whether they’ve completed any tasks on the site, for example, signing up to volunteer or donating. Google Analytics tracks this information using cookies and JavaScript code.

This website is built using SquareSpace, which collects some data for the same purposes stated for Google Analyitcs.

With whom do we share this information?

As a general rule, we will not disclose any of your personally identifiable information except when we have your permission or under special circumstances, such as when we believe in good faith that the law requires it. Science Ceilidh Ltd. will protect confidentiality and security of that information, and not allow third parties to use that information other than in connection with the provisions compatible with Science Ceilidh events.

Science Ceilidh Ltd. may preserve Content and may disclose Content to any third party if required to do so by law or in good faith belief that such preservation or disclosure is necessary to:

(a) comply with legal process
(b) enforce the Terms of Service
(c) protect the rights, property, or personal safety of Science Ceilidh, its members and the public

How we protect your personal information

We take appropriate physical, electronic and managerial measures to ensure that we keep your information secure, accurate and up to date, and that we only keep it as long as is reasonable and necessary.

Your consent

By giving us your personal information you consent to us collecting and using that information in the ways that we describe in this Privacy Policy. We will always ask for your consent to store this information and we will not take pasive consent as valid.

How you can access, update or delete your information

You may change any or all of your information by contacting the Science Ceilidh Team on

What cookies are and how they are used

Science Ceilidh Ltd and the Science Ceilidh website uses cookies to store information about you. A cookie is a small amount of data that is sent to your browser from a web server and stored on your computer. Science Ceilidh Ltd. uses cookies to personalise the user’s visit to the website. They are also used to track anonymously which areas of the site are popular and which are not used; this allows us to monitor and improve the navigation and content of the site.

Internet browsers normally accept cookies by default; however, it is possible to set a browser to reject cookies. By modifying your browser preferences, you have the choice to accept all cookies, to be notified when a cookie is set or to reject all cookies. If you choose to reject all cookies, you will be unable to use the parts of the Science Ceilidh service that require of their use in order to participate. Click here to read more about our cookies policy.

What security procedures are in place to protect the loss, misuse or alteration of the information?

Remember to log off your computer or close your browser window when you have finished your work to ensure that others cannot access your personal information and correspondence.

We use reliable services such as Google Drive and Gmail to store your information and have a controlled access to the credentials that allow access to your information. The passwords and users which can access to your information are only shared and known by the Science Ceilidh Team and are periodically changed at least once every 12 months.

Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, Science Ceilidh Ltd. cannot ensure or warrant the security of any information you transmit to us or from our online products or services, and you do so at your own risk.

What else should I know about my privacy?

Please note that whenever you voluntarily disclose personal information online, including in your correspondence with us or with other users, that information can be collected and used by others. In short, if you disclose personal information online that is accessible to others, you may receive unsolicited messages from other parties in return.

You should be aware that if you access other websites, using the links provided, these are outside our control. If you provide personal data to other companies, the privacy policies of those companies determine the uses to which that information is put and Science Ceilidh´s policies will no longer apply.

This policy may change from time to time, so please check back periodically. Ultimately, you are solely responsible for maintaining the secrecy of any information about yourself. Please be careful and responsible whenever you are online.

Data Protection Act

Science Ceilidh Ltd. is committed to the protection and privacy of your personal data, and as such are held in accordance with the Data Protection Act 2018 and the EU General Data Protection Regulation (GDPR).

For more information, see the UK government’s Data Protection website.